The role of the Executive Committee

Our group executive committee members can often be the invisible volunteers in scouting. But, this said, they are trustees and are responsible for the management and governance of scouting within your scout group.

Our trustees work on our executive committees at every level (in groups, districts, counties and nationally), to support out leaders and help make scouting happen. It might not be the most glamorous or visible role – but that doesn’t make it any less essential.

The group executive committee exists to support the group scout leader in meeting the responsibilities of their appointment.

Members of the executive committee act collectively as charity trustees of the scout group, and in the best interests of its members to:

Comply with the Policy, Organisation and Rules of The Scout Association
Protect and maintain any property and equipment owned by and/or used by the group
Manage the group finances
Provide insurance for people, property and equipment
Provide sufficient resources for scouting to operate.
 This includes, but is not limited to, supporting:
- recruitment
- other adult support
- fundraising activities
Promote and support the development of scouting in the local area
Manage and implement the safety policy locally
Ensure that a positive image of scouting exists in the local community
Appoint and manage the operation of any sub-committees including appointing chairmen to lead the sub-committees
Ensure that young people are meaningfully involved in decision making at all levels within the group
The opening, closure and amalgamation of sections in the group as necessary
Present the annual report and annual accounts to the group scout council at the annual general meeting.

The Executive committee’s members consist of:

Ex-officio Members

There are several members of the group executive committee who are so because of the role that they hold. They do not have to be nominated or voted onto the committee because their role means that they already have a place.

The Group Chairman
The Group Secretary
The Group Treasurer
The Group Scout Leader
The Assistant Group Scout Leader
The Explorer Scout Leader (as we they have a Partnership Agreement with the Group)
The sponsoring authority or its nominee (if applicable)
All section leaders (Beavers, Cub, & Scout)

Nominated Members

Persons nominated annually by the Group Scout Leader and approved at the group annual general meeting. These need not be members of the group scout council and their number must not exceed that of the elected members.

persons nominated by the Group Scout Leader.

Elected Members

Members of the group scout council who are elected annually by the group scout council at their annual general meeting. These should normally be four to six in number. The numbers to be elected must be the subject of a resolution by the group scout council.

persons elected at the group annual general meeting.

Co-Opted Members

Ideally, between the nominated members, elected members and co-opted members, the group executive should include a parent of at least one member of each of the sections in the group.

Persons co-opted annually by the group executive committee.

Right of Attendance

The District Commissioner and the District Chair have the right of attendance at meetings of the group executive committee.

Sub-Committees

The group executive committee may also establish any sub-committees that it deems necessary.

Trustee Status

Only persons aged 18 and over may be full voting members of the group executive committee because of their status as charity trustees.

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